ADMINISTRATIVE ASSISTANT

Opportunity now exists for the above post to be recruited under the Jeddah Master Plan Project in Jeddah, Kingdom of Saudi Arabia.

Under the guidance and supervision of the National Project Manager, the Administrative Assistant provides support to the Project operations performing a variety of standards administrative process ensuring high quality and accuracy of work, and will provide administrative, financial, and contractual support to the National Project Manager, and will ensure the smooth administration of this project.



SUMMARY of KEY FUNCTIONS:



• Coordinate logistics and schedules for meetings.
• Draft project progress communications and press releases.
• Assist in preparing monthly financial report on project expenditures and finances.
• Coordinate inter-agency meetings and communications associated with the project.
• Prepare contractual documents (consulting contracts, staff employment agreements, sub-contracts, procurement) in adherence with Government and UNDP requirements.
• Monitor and report monthly on activities and expenditures.
• Oversee hiring, supervision, and work activities of administrative support staff.
• Manage and coordinate local inter-agency relationships.


The ideal candidates

• will have obtained a first University degree, business or public administration or any related field of study;
• 3-5 years relevant experience conducting similar tasks; work experience and knowledge of the UN rules and regulation desirable;
• Advanced knowledge of spreadsheet and database packages;
• Fluent in spoken and written Arabic and English,
• Team player;
• Client orientation and accountability;
• and good knowledge of UNDP’s policies and procedures is an advantage.


The initial duration of the assignment will be 2 years, with the possibility of extension subject to satisfactory performance and availability of funds / need.


How to apply:

Kindly send your application (CV & Covering letter) with reference to the post title to

registry@undp.org.sa

or by fax to 01-4885309 - RIYADH, SAUDI ARBAIA .

Kindly note that only short-listed candidates will be contacted for further consideration.


Closing date for receiving applications is
11th June 2009

SAUDI NATIONALS preferred,

Female candidates are encouraged to apply


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